Fill one form for every row.

Batch fill PDF forms from a spreadsheet

Upload one form and a CSV or Excel file — get a filled PDF for every row, downloaded as a ZIP.

Who uses batch fill

• Certificates

  Issue completion, training, or insurance certificates for a whole roster at once.

  • Completion certs
  • ACORD 25

• Tax forms

  Generate a return for every employee or contractor straight from one spreadsheet.

  • W-2
  • 1099-NEC
  • 1099-MISC

• Insurance

  Produce certificates and evidence forms for a long list of insureds in a single batch.

  • ACORD 25
  • ACORD 28

• HR & onboarding

  Turn out offer letters and onboarding packets for a whole new-hire class.

  • I-9
  • W-4
  • Offer letters

• Real estate

  Fill disclosures and agreements across many properties or clients in one pass.

  • Disclosures
  • Lease packets

How it works

1. Upload your form and spreadsheet. One PDF form plus a CSV or Excel file. Emboss finds the fields and reads your columns.
2. Confirm the auto-matched columns. Emboss matches each field to a column for you — review and adjust before it runs.
3. Download the filled batch as a ZIP. One filled PDF per row, bundled into a single ZIP you can download.

Common questions

How do I batch fill PDF forms from a spreadsheet?

Upload one PDF form and a CSV or Excel file. Emboss detects the form's fields, matches them to your spreadsheet columns, fills one PDF per row, and returns them all together as a ZIP.

What spreadsheet formats work?

CSV and XLSX. The first row is the header that names your columns, and each following row becomes one filled PDF.

What PDF field types are supported?

Text fields, checkboxes, dropdowns, radio buttons, and option lists — Emboss fills each from the matching column in your spreadsheet.

How many rows can I fill at once?

Up to 1,000 rows per batch. For larger jobs, split the file into a few batches or run them through the API.

How is it priced?

You're billed per operation, with no subscription. A batch run is one context fill for the column-to-field mapping plus one standard fill for every row that gets filled — so a 50-row batch is one mapping charge and 50 fills. If your PDF wasn't fillable yet, making it fillable is one extraction the first time. Every account gets a free monthly allowance of each, so small batches can be free, and you only pay once you go past it. Current per-operation rates are on the pricing page.

Do my files stay private?

Your form and spreadsheet are used only to produce the filled PDFs — never sold, and our AI providers aren't permitted to train on them. See our privacy policy for the details.

Filling from documents instead of a spreadsheet? Try the single-form filler.